Personal Assistant to CEO

A leading electronic manufacturing services company is looking for a Personal Assistant to the CEO to provide comprehensive & confidential secretarial and administrative services & support.

This position is responsible for overall planning, and maintaining effective administrative systems.

Responsibilities

• First point of contact handling correspondence and phone calls
• Proactively manage and coordinate the CEO’s schedule by arranging internal and external meetings & preparing appropriate briefing papers
• Maintain effective filling and data storage, including emails and retrieval systems
• Provide full secretarial support by drafting letters, taking messages and other administrative tasks
• Assist with personal tasks such as coordinating home help; renewing insurance, licenses and registrations for vehicles; booking travel and accommodations for family members; plan and organise business travel and logistics when required
• Assist Admin department during long holidays
• Help with any other necessary tasks

Qualifications

• Bachelor’s degree in related field
• At least 10 years’ experience at PA position
• Strong verbal and written communication skills
• Fluent in English, both spoken and written. Ability to communicate in French will be an advantage
• Significant executive support experience, including supporting C-level executives
• Exceptional organisational skills and impeccable attention to detail
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners
• Make appropriate, informed decisions regarding priorities and available time
• Able to complete a high volume of tasks and projects with little or no guidance
• Ability to react with appropriate levels of urgency to situations and events that require a quick response
• Able to maintain a high level of integrity and discretion with confidential information
• Excellent judgment
• Ability to switch gears at a moment’s notice